Enterprise electronic archives (EIAs) are digital archives that keep documents for a company in a central place. It collects all enterprise electronic archive the company’s knowledge into one place and can help lower costs and increase productivity. It allows employees to access the information quickly and speed up work processes.
Traditionally, a business would make use of stacks of paper to store documents, however, this isn’t just costly but isn’t sustainable for the environment. Using papers also isn’t as safe and secure as digital files. Thankfully, the advent of cloud storage solutions and EIA has helped to resolve many issues with respect to compliance and document storage.
A well-designed EIA solution can help businesses comply with regulatory guidelines imposed by various regulations governing data files communications, Personal Identifiable Information (PII), and more. It can also lower the risk of lawsuits from clients, vendors, suppliers and other businesses.
Additionally, a reputable EIA software product should offer various deployment options that meet the needs of the company. Large companies may opt for an on-premise solution, while smaller and medium-sized enterprises may opt for a solution that is hosted. This can be scaled up as the business grows. It should also provide flexible access controls for different types of users, including regular employees as well as legal and compliance teams and IT personnel. It is also possible for users to create and personalize roles, as well as the permissions associated with them.